Animation Matchmaking Series

Click the Register button in the top right corner. Then either create a b2match account or log in.

The process of registering for an event consists of two steps:

• Creating a b2match account

• Creating your profile

The Create your profile section consists of several fields that should be filled to make your profile as attractive as possible to other participants. Once you fill out everything you need, click on Continue to finish your event registration.

For more information click here.

On the event page, navigate to the Log in button in the upper right corner of the event navigation.

Under the Email and Password field, click the Forgot password? link, enter your email address, and then click the Send reset link. You will then receive an email with a Reset password button. Clicking the button in the email will redirect you to the password setup screen.

Type in your new password in the New password and Confirm password fields. We recommend that you create a secure password with upper and lower case letters, at least one number, and special characters to ensure the security of your account. Afterwards, click on the Reset password and log in button.

For more information click here.

If you wish to change your password, read more about it here.

The first step to changing your email address is locating your avatar in the upper right corner of the event website navigation. From the drop-down menu choose Account settings. You can change your email address in the Email Address section.

In the Email Address field enter the new email address you want to associate with your b2match account.

Once you enter the new email address, click on the Update email address button. However, this doesn't automatically update your email address. You will receive an email to the new email address with a link to verify the new address. After you click on the link, the address will be successfully updated.

For more information click here.

Although you create your b2match profile when registering for an event, you can always edit your profile later. To ensure that you have the best experience possible during the event, we recommend that you devote more time and attention when editing your profile.

Edit my profile from Dashboard

Click on your profile dropdown in the upper right corner of the event navigation and select Dashboard. On the left sidebar of the dashboard, in the User info widget, click on the pencil icon to edit your profile.

For more information click here.

If you see a message saying "Your profile is waiting to be activated, until then you are not visible to other participants." when you log in, it means that the event organizers have not done so yet.

If you believe your profile should have been activated already, please check the Contacts page and let the event organizers know.

First, you need to indicate your availability for meetings. Your meeting availability shows the time slots when you may be available for a meeting. It is important to make yourself available for meetings because you won’t be able to send or receive meeting requests otherwise.

There are two places where you can set your meeting availability.

Set availability from the Meetings page

Access the Meetings page by clicking on the handshake icon in the navigation bar. In the upper right corner, under your avatar, click on Availability.

First, it is important to make yourself available for meetings. You can do that by clicking on the toggle button at the top of the page. Next, tick the boxes next to the dates you’re available for meetings. After that, click on Save to save your meeting availability time slots.

Set availability from your Dashboard

Open your dashboard from the drop-down menu by clicking on your avatar. Here, find the Book meetings section and click on the My availability button to open the Availability modal. In the Availability modal, select your available time slots.

For more information click here.

Navigate to the Participant list with all participants attending the event by clicking on Participants on the event navigation.

You can also access the participant list through your Dashboard. On your Dashboard, click on the Book meetings button. This will redirect you to the participant list. To schedule a meeting with the participant, click on the plus icon. After you click on the plus icon, a meeting modal will open.

Available meeting dates will be highlighted on the calendar with a different color. When you're selecting the meeting time, you will see if the participant is available or unavailable in that time slot. If the participant is unavailable at a specific time, you won't be able to select that time slot.

You may also add a message that will be sent to the participant with your meeting request. After you filled in all the fields, click on Send request. After that, a new info modal will be displayed with all the details about the meeting. The other participant will be notified of your meeting request when you send it, and they may decide whether to accept it or not. After they respond to your meeting request, you will get a notification of their response.

For more information click here.

You can reschedule meetings on the Meetings page.

To access the Meetings page, click on the handshake icon on the event navigation. Find the meeting you want to reschedule, click on 3 dots, and then click Edit meeting. To reschedule a meeting, simply change the meeting date or time. Once you select another meeting date or time, click on Save changes.

A confirmation window will open with all the details about the meeting. The participant will be notified about the change you made and will have to accept or reject them. Before the participant responds to your changes, the meeting will be in a pending state.

For more information click here.

You can access the meeting rating in two places.

1. Access the Meetings page, click on the meetings icon on the event page navigation. On the Meetings page, you can see all your upcoming, canceled, and past meetings. Each meeting tab in the Past category includes a feedback button. Find the meeting you want to rate, click on the Give feedback button and provide your rating.

2. Meetings can also be rated directly through your notifications. You can access the Notifications drop-down menu by clicking on the bell icon in the event navigation

For more information click here.

Access the Conversation page by clicking on the chat icon button on the event page navigation. In Conversations, click on the chat plus icon button to start a new conversation. In the Start new conversation modal, type in the name of the participant(s) you want to send a message to and type in the message. Afterward, click on Send.

Alternatively, you can send a message directly to a participant by clicking the message button on their profile.

For more information click here.

Wait a few minutes for your meeting partner to join the meeting. If they don't show up, send them a message through the chat option.

If you are using the b2match mobile app you can send the message through the app as well.

If you have any questions at any time, email: info@vfxg.nz or call: 0273488841

The first step to registering for a session is to open your agenda. On the event navigation, click on Agenda. Here, you will see all sessions at the event. To register for a session, simply click on the Add button on the session card.

If you want to deregister for a specific session, click on the Added button which will appear instead of the Add button.

You can see the sessions you are attending on the My schedule tab on the Agenda page.

On the My schedule tab, you can see all the sessions and meetings you are attending categorized by date.

For easy access to your schedule, you can also click on the schedule icon in the upper right corner of the event navigation to open the My schedule drop-down.

For more information click here.

Google Drive

Share ▶ Anyone with the link ▶ Viewer . You can block downloads.

• Open the file in Drive (must be owner or editor). Only works on each file level not on the folder.

• Click Share ► ⚙︎ Settings.

• Turn off “Viewers and commenters can download, print, copy.”

Dropbox

Copy link ▶ Link settings ▶ Can view / disable downloads. Preview-only works on paid plans.

Microsoft OneDrive / SharePoint

Share ▶ Anyone with the link ▶ View. Can set expiry date / password.

Apple iCloud Drive

Share ▶ View only. Requires Apple ID to open.

Vimeo

Privacy ▶ Only people with the link. Can add password, disable downloads.

YouTube

Set video to Unlisted. Not truly private but quick.

Alternatively, you can watermark or only add a low-res preview for image files.

You’ll have the opportunity to join six 30-minute roundtable sessions from 6:30 PM on Wednesday 20 August. You'll either present a project looking for collaborators or showcase your skills as creative talent.

Each table will include up to 8 people. Each participant gets approximately 3 minutes—no pressure for anyone to comment in the moment—but you’re free to connect afterward via the platform.

For Project Pitches

Please prepare a maximum of 1 slide or one page summarising your project to share on screen:

1. Title & Logline (under 30 words)

2. Project type: short film, series concept, feature in development, etc.

3. Current stage: concept, development, proof-of-concept visuals, etc.

4. What you’re looking for: writer, animator, producer, funding collaborator, etc.

5. Key team members or credentials (up to 3 lines): e.g. director/lead animator, festival selections, past credits.

For Talent Showcase (Writers, Animators, Producers, Directors)

Quickly convey:

1. Your roles: e.g. writer, lead animator, producer.

2. Skills or showreel highlight: e.g. 2D character animator (Toon Boom), or writer – 3 short scripts sold.

3. Relevant credits: key projects or festivals (maximum two bullet points).

4. What you’re seeking: collaborators, teams to join, mentors, etc.

   Why This Format Works

   Modeled after MIFF’s 37°South Market, Asia-Pacific's proven pitching model, this format keeps things fast, focused, and fair, giving everyone a clear snapshot at the roundtable and enabling discovery in a supportive environment.

Tips for Making It Count

• Be clear and concise: use plain language. Avoid jargon.

• Tailor for animation: if you’re pitching a short film for feature development, note pipeline milestones or existing visual work.

• Prepare visuals: even if it’s simple concept art or character sketches—show, don’t just tell.

• Listen carefully: note who might fit into your team, and follow up via the Animation Matchmaking Web App afterward.

• Engage through the platform: add availability for speed matching and reach out to interesting contacts after Roundtables.

  What You’ll Get from This

  • Direct access to producers, studios, and decision-makers

  • A chance to present in a curated, low-pressure format

  • Visibility for creative talent and project teams

  • Real-time feedback and post-event networking