BEHEALTH 2025 - International Event in Healthcare

20–24 Oct 2025 | Bucharest, Romania

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BEHEALTH 2025 - International Event in Healthcare

20 October 2025 - 24 October 2025

Bucharest, Romania

Register now

Contact ROHEALTH Team

Contact SUPORT Center Region Association Team

Contact Romanian Society of Medical Informatisc

Contact for FOR SPONSORS and MEDIA

For additional information about sponsorships & media partnerships, please contact our marketing and communication department at international@rohealth.ro, +40 721 962 479

STAY CONNECTED!

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GDPR & PHOTO-VIDEO NOTICE

BEHEALTH 2025 includes a brokerage event, and therefore your data will be automatically disclosed to other participants according to your profile settings. Your name, position, and company will be visible. Your contact details (e.g., phone number, email) will only be shared if you agree to directly exchange business cards.

We ensure that your personal data (name, phone number, email, occupation) will be securely stored and used exclusively to send relevant information related to your professional interests, such as updates regarding this event or future similar events.

Due to the multiple event venues, additional personal information may be required (e.g., for access to partner institutions or secure facilities). This data will be collected strictly for organizational and logistical purposes.

During BEHEALTH 2025, photos and video recordings may be taken by the organizers. These may be used for promotional, informational, or documentation purposes, in full compliance with applicable data protection regulations.

General Information About the Data Controller

Data Controller: ROHEALTH – The Health and Bioeconomy Cluster
Address: Calea Griviței no. 6, 4th floor, Sector 1, 010731 – Bucharest, Romania
Email: rohealth@rohealth.ro

See here for more details about the GDPR policy.

BEHEALTH 2025 will be video recorded. During the event, some captured images may be processed by organizers. Please keep this in mind when displaying your image on the screen. 

By registering for this event you agree to the above notice.

This consent form outlines the conditions under which participants' personal data will be processed in relation to the BEHEALTH 2025 event.

1. Purpose and Legal Basis of Processing

The personal data provided will be processed exclusively for the organization and implementation of the BEHEALTH 2025 event, including:

  • registration and participation management;

  • logistical and administrative coordination;

  • facilitating communication with participants;

  • generating and issuing related documents, if applicable (e.g., certificates, participation confirmations, reports);

  • archiving supporting documents in compliance with legal and contractual regulations;

  • creating non-commercial and public-interest photo/video promotional materials.

If secondary purposes arise that are incompatible with the original intent, you will be asked to provide new consent. Giving this additional consent is entirely at your discretion.

Legal basis for data processing:

  • Art. 6(1)(a) – Consent of the data subject, for the use of photo/video images in event promotion;

  • Art. 6(1)(b) – Performance of a contract, if participation is linked to funding, mobility, partnership, or institutional agreement;

  • Art. 6(1)(c) – Compliance with a legal obligation incumbent on the data controller (e.g., archiving, reporting to funders, public authorities, universities);

  • Art. 6(1)(f) – Legitimate interest of the controller, such as effective event organization, communication among participants, promoting scientific activity, and maintaining academic and institutional relations.

2. Categories of Processed Data

  • Full name

  • Job title and academic title

  • Institution/Affiliation

  • Professional email address

  • Phone number (optional)

  • Photo/video image recorded during the event

3. Data Recipients

The data may be accessed by:

  • the event organizers and institutional partners;

  • technical service providers involved in the event (e.g., online platforms, printing companies);

  • public authorities or contracting institutions, where reporting obligations apply;

  • other participants, strictly for networking purposes and only with your explicit consent.

4. Data Retention Period

  • Data will be retained for 5 years in the event archives (e.g., reports, financial justifications, legal obligations).

  • Photo/video images may be retained for a reasonable and justified period for institutional archiving or public communication purposes (only with your prior consent, which can be withdrawn at any time).

5. Data Transfers

No data transfers to non-EU/EEA countries are currently foreseen. If such a transfer becomes necessary, you will be informed in advance, and appropriate safeguards under Articles 44–49 of the GDPR will be applied.

6. Your Rights Under the GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • the right to access your data (Art. 15);

  • the right to rectification (Art. 16);

  • the right to erasure ("right to be forgotten") – Art. 17;

  • the right to restrict processing (Art. 18);

  • the right to data portability (Art. 20);

  • the right to object (Art. 21);

  • the right to withdraw your consent at any time, without affecting the lawfulness of processing carried out before withdrawal;

  • the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing – www.dataprotection.ro.

7. Data Security

The data controller is committed to ensuring the confidentiality, integrity, and availability of your personal data by applying appropriate technical and organizational measures, in accordance with Article 32 of Regulation (EU) 2016/679.
These measures include, but are not limited to:

  • the use of secure IT systems for data storage;

  • restricted access to data, limited to authorized personnel;

  • secure physical storage of hardcopy documents;

  • regular staff training on data protection;

  • anti-malware policies and data backup procedures.

In the unlikely event of a security breach affecting your personal data, notification procedures will be followed as required by Articles 33 and 34 of the GDPR.

8. Use of Images

The use of image recordings in promotional materials is strictly subject to your freely given consent. The organizer is not responsible for unauthorized further distribution of images by third parties, such as other event attendees.