From Baltic Region to European Cooperation

How does the onsite brokerage event work?

A matchmaking event is a quick and easy way to meet potential cooperation partners. 20 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.

1) Registration 

• Register via the green button "Register now"
• Add contact and organisation details as requested
• IMPORTANT: Do not join an existing organisation when registering, but "Create a new organisation". Otherwise, you cannot choose which themes or Areas of Activities you would like to find collaborators for. 
• Select a maximum of 4 different 'Areas of Activity' for which you are looking for cooperation partners or would like to offer your expertise.
• A meaningful organisation profile in English must be provided under "Organisation Information > Organisation description"
• Meaningful marketplace opportunitie(s) in English must be created for at least one of the selected Areas of Activity (see explanation and instructions under the next point)
• You must participate in at least one of the bilateral meeting sessions

Please note that registration does not automatically guarantee that you will be accepted as a participant. The organisers will check and validate each individual profile and only then admit you to the event. To be validated, you must meet the above criteria!

2 ) Creation of high-quality marketplace opportunitie(s)

Your marketplace opportunities are your online business card. Create strong marketplace opportunities upon registering to raise your visibility amongst the other participants of the event. Make your opportunities clear and concise. Your marketplace opportunities should describe who you are, what you can offer potential partners, or what expertise you are looking for, and who you would like to meet. Good marketplace opportunities will generate significantly more meetings, and it is a precondition for acceptance of your registration. Don't forget your profile will be maintained on the event website and will remain visible for a considerable period even after the event.

To create/improve your cooperation profiles, please proceed as follows:

1.         Log into your B2Match account

2.         Select ‘Add opportunities’

4.         Fill in the required information:

• Please add the Area of Activity to the title of the marketplace opportunitie(s). You have only 160 characters; titles with more than 160 characters do not get published. Thus, it may make sense to limit the title of your marketplace opportunity to the destination and number of the respective Area of Activity 
• Under 'Description' provide a short but informative and topic-specific description of the project/technology/expertise you are offering or looking for, present your role in the consortium and specify the type of partner you are looking for,
• Choose the 'Type of cooperation sought': partner or coordinator.

3) Book meetings 

Be active, not reactive. Browse through the published participant profiles and send meeting requests to those whom you would like to meet at the event. Adding a meaningful remark as to why you are interested in a meeting with a particular person will increase the chance that your request will be accepted. Please do not forget to regularly check the meeting requests sent to you and accept or reject them! Accepted meeting requests are automatically scheduled well in advance of the event, so you can be prepared for whom to meet and when.

4) Matchmaking Event 

A few days before the event, you will receive an email with your detailed meeting schedule.
You can also check your meeting schedule online or via the b2match app (Play Store) / b2match app (Apple Store).

For more information, - GUIDE

How does the pitching session work?

Participants looking for partners will have a unique opportunity to present their organisations and ideas and/or expertise for project proposals in front of the audience in the form of a brief oral presentation (5 minutes max. and only one presentation per entity/lab or proposal idea).

Please use this TEMPLATE with recommendations for the presentation during the oral session.

Please note that due to time constraints, the selection criteria will follow the next order or preference:

1. Project ideas linked to specific topics (coordinator looking for partners)

2. Expertise offered linked to specific topics (priority to widening countries* then on a first-come, first-served basis). 

3. General expertise offered

Presentation order during the event will be by the date of reception of the PowerPoint presentation's final version, not the registration date.

To help you better prepare your pitch, you can find a basic guideline with some suggestions and tips at this LINK.

Deadline to submit your presentation: 20 May 2025 EOB.

Please send your presentation in PDF and PPT format with the following subject: Pitch presentation Baltic BE– Name of the organisation to dagmara.robakowska-hyzorek@ncbr.gov.pl and ewa.szkiladz@ncbr.gov.pl